In the past, records and documents were stored on paper, but that’s rapidly coming to an end as many companies are using Legal Document Services in Mobile to make the switch to digital records. There are many good reasons to consider cloud management systems and document scanning, and some of them are listed below.
Future-Proofing the Business
Documents of the past were stored in a variety of formats, some of which have fallen out of use. Such records must be converted again, this time into a digital format. A digital record can be quickly converted into various other formats with the use of computer software.
Privacy laws such as FACTA and HIPAA require businesses to retain control of patients’ and customers’ sensitive information. With digital documents, it is simpler to maintain the required level of control. Security can be focused down to the document level, and access controls can quickly be changed as employees leave and job functions evolve.
Compliance With Disclosure Laws
Legal disclosure laws such as Sarbanes-Oxley require businesses to find relevant documents as they are requested. This process is much easier when the company has the capability to send documents in an electronic format.
Simplified Disaster Recovery
No matter a company’s size, a total loss of records can be disastrous. Most companies only have one copy of important records, and in many cases, it’s stored on site. This puts businesses at extreme risk in the event of a fire, flood, burglary, or other disaster. However, scanned documents can be remotely backed up, which greatly simplifies the disaster recovery process.
Increased Efficiency of Document Management
Employees spend a significant amount of time looking for important records, which can be in a variety of places. Digital records are quickly and easily found through search functions, and there’s no filing time involved after use. Millions of documents can be held on one server, which reduces the space requirements and cost of document storage.
The most vital reason to use a legal document service is to save money. With help from Legal Imaging LLC, clients can reduce storage costs, use fewer workers to keep and retrieve records, and improve productivity company-wide.